Free Online Whiteboard Software for Teams: 11 Tools With Free or Low-Cost Entry Plans

A collaborative whiteboard is a shared digital canvas where distributed teams brainstorm, map processes, run retrospectives and plan projects together in real time. For most small and mid-sized companies the first question is cost: can the team start for free and what forces an upgrade?

SaaSPodium's Collaborative Whiteboard Software category lists 12 products. This guide covers the 11 that have a free plan or a low listed entry price as of October 2026, and explains how to compare them. For a head-to-head view of the premium leaders, see our comparison of Miro vs Mural vs FigJam vs Lucidspark.

Accessibility and privacy matter even on a free tier. The W3C Web Content Accessibility Guidelines (WCAG) are a useful yardstick for keyboard and screen-reader support, and the NIST Privacy Framework helps you decide what board content is safe to store with a vendor.

Tool	Pricing model (SaaSPodium)	Listed starting price	Platforms	Best for
Microsoft Whiteboard	Free	$0	Web, desktop, iOS, Android	Microsoft 365 and Teams organizations
FigJam	Freemium	$3	Web, desktop, iOS, Android	Design and product teams on Figma
ClickUp Whiteboards	Freemium	$5	Web, desktop, iOS, Android	Teams that plan work in ClickUp
Lucidspark	Freemium	$7.95	Web, desktop, iOS, Android	Teams that also diagram in Lucid
Miro	Freemium	$8	Web, desktop, iOS, Android	Cross-functional workshops at any scale
Stormboard	Freemium	$8.33	Web, desktop, iOS, Android	Structured planning and reporting
Limnu	Paid	$5	Web, Mac, Windows, iOS, Android	Drawing-first sessions and tutoring
Conceptboard	Paid	$6	Web, desktop, iOS, Android	Security-conscious enterprise teams
Ziteboard	Paid	$9	Web, Mac, Windows, iOS, Android	Simple real-time teaching and sketching
Mural	Paid	$9.99	Web, desktop, iOS, Android	Facilitated workshops
Klaxoon	Paid	$14	Web, Klaxoon Box hardware	Hybrid meetings and workshops

Listed prices are the lowest paid or entry figures in SaaSPodium's directory as of October 2026. Billing units, annual discounts and plan limits differ, so confirm on each vendor's site before budgeting.

What "Free" Really Means for Whiteboard Software

A free whiteboard plan usually caps the number of editable boards, the size of the team, or premium features such as exports, private boards and single sign-on. Treat free as a trial of the workflow, not a permanent answer for a growing team.

Before adopting any tool, list the three limits that would hurt you most. Typical pressure points are board count, version history, guest access, export formats (PDF, PNG, CSV) and admin controls such as SSO, SCIM provisioning and audit logs. A tool that is free for five people can become a real line item at fifty.

How We Chose These Whiteboard Tools

We screened every product in SaaSPodium's whiteboard category for a free plan or a listed entry price under $15, then compared deployment, platform coverage and positioning. Ratings are not yet published for these listings, so we do not rank them by score.

Our criteria were: real-time collaboration quality, template and sticky-note tooling, integrations with project and chat tools, mobile and desktop apps, admin and security controls, and pricing transparency. Order in this guide follows entry price from lowest to highest, not quality.

Microsoft Whiteboard

Microsoft Whiteboard is the lowest-friction option if your company already runs Microsoft 365. SaaSPodium lists it as free, and it opens directly from Microsoft Teams meetings, which removes a separate login and procurement step.

• Architecture: cloud canvas delivered through the web and apps for Windows, Mac, iOS and Android.
• Integrations: built for the Microsoft 365 ecosystem, including Teams meetings and shared files.
• Pricing model: free per SaaSPodium; availability inside your tenant depends on your Microsoft licensing and admin settings.

FigJam

FigJam is Figma's whiteboard, and it is the natural choice for product and design teams that already live in Figma files. SaaSPodium lists a freemium model with a starting price of $3.

• Architecture: browser-based canvas with desktop and mobile apps, sharing the Figma account model.
• Integrations: closest fit with Figma design files, so ideas move from sticky notes to mockups with less copying.
• Pricing model: freemium with a low listed entry price; check whether editors are billed per seat.

ClickUp Whiteboards

ClickUp Whiteboards fits teams that already manage tasks in ClickUp. The value is connecting brainstorming to execution, so a sticky note can become a tracked task. SaaSPodium lists it as freemium from $5.

• Architecture: a feature inside the ClickUp work platform rather than a standalone product.
• Integrations: strongest when your tasks, docs and goals already sit in the same workspace.
• Pricing model: freemium; the whiteboard follows your ClickUp plan and workspace limits.

Lucidspark

Lucidspark is the brainstorming product from Lucid, and it pairs with Lucidchart when a workshop needs to turn into a formal diagram. SaaSPodium lists it as freemium from $7.95.

• Architecture: cloud canvas with web, desktop and mobile apps.
• Integrations: designed to move ideas into diagrams within the same vendor suite.
• Pricing model: freemium; compare limits on editable boards and team size before rollout.

Miro

Miro is the most widely adopted infinite-canvas whiteboard, with a large template library and a broad integration marketplace. SaaSPodium lists it as freemium from $8, and it is a strong default for cross-functional workshops.

• Architecture: infinite canvas with web, desktop and mobile clients and an app marketplace.
• Integrations: connectors for common project, chat and design tools, with enterprise controls on higher plans.
• Pricing model: freemium with paid tiers; review the free plan's board limit against your workshop volume.

Learn more on the official Miro website.

Stormboard

Stormboard focuses on structured sticky-note planning that turns brainstorms into reports. It suits teams that need output, not just a free-form canvas. SaaSPodium lists it as freemium from $8.33.

• Architecture: cloud workspace with web and mobile access.
• Integrations: check the vendor's current connector list for your project and storage tools.
• Pricing model: freemium with paid tiers; confirm per-user billing and exports.

Limnu

Limnu is a drawing-first whiteboard for sessions where handwriting and sketching matter more than templates, such as tutoring or technical walkthroughs. SaaSPodium lists it as paid from $5.

• Architecture: web plus Mac, Windows, iOS and Android apps.
• Integrations: lighter than suite products; best used as a focused sketching surface.
• Pricing model: paid from a low entry price per SaaSPodium; confirm trial availability.

Conceptboard

Conceptboard targets enterprise teams that put security and review workflows first. SaaSPodium describes it as a secure collaborative whiteboard and lists it as paid from $6.

• Architecture: cloud whiteboard with desktop and mobile apps.
• Security: ask for data residency, SSO and certification evidence during procurement.
• Pricing model: paid; compare the entry plan's limits with your approval and review needs.

Ziteboard

Ziteboard is a straightforward real-time online whiteboard for teaching, tutoring and quick sketching. SaaSPodium lists it as paid from $9, with apps on Mac, Windows, iOS and Android.

• Architecture: browser canvas with native apps.
• Integrations: minimal by design; evaluate whether you need integrations beyond file export.
• Pricing model: paid per SaaSPodium from $9.

Mural

Mural is built around facilitated workshops, with templates and facilitation tools for design sprints and planning sessions. SaaSPodium describes it as a digital workspace for visual collaboration and lists it as paid from $9.99.

• Architecture: cloud canvas with web, desktop and mobile access.
• Integrations: typically used alongside video and project tools; verify the current connector list.
• Pricing model: paid from $9.99 per SaaSPodium; ask about workspace and facilitator limits.

Klaxoon

Klaxoon is a workshop platform for hybrid teams, and it is the only tool here that lists dedicated hardware, the Klaxoon Box. SaaSPodium lists it as paid from $14.

• Architecture: cloud platform with an optional Klaxoon Box for in-room sessions.
• Integrations: best for meeting-led workflows where participants join from room and remote.
• Pricing model: paid; budget for hardware if you want the in-room setup.

How to Compare Whiteboard Costs for Your Team

The total cost of a whiteboard tool is seats times price times months, plus any admin tier you need for security. Compare plans on a twelve-month basis using only the editors who will actually create boards, because viewers are often free.

Here, "Editors" are people who create or change boards, "Price per editor" is the listed monthly rate on annual billing, and "Add-ons" cover SSO, audit logs or extra storage. A five-editor team on a $8 plan pays about $480 a year before add-ons, while the same team on a free plan pays nothing until it hits a limit.

Security and Compliance Checklist for Free Plans

Free plans rarely include enterprise controls, so decide in advance what content may live on them. Keep customer data, credentials and unreleased financials off free boards until legal and security teams approve the vendor.

• Ask where board data is hosted and whether you can choose a region.
• Check for SSO, role-based permissions and guest controls on the plan you will actually buy.
• Confirm export options so you can leave without losing work.
• Review retention and deletion policies for archived boards.
• Request the vendor's security documentation or certification reports.

How to Roll Out a Whiteboard Tool

Run a two-week pilot with one team and one recurring ritual, such as sprint retrospectives, before buying seats. Success is measured by repeat use and exported outcomes, not by the number of boards created.

• Pick one workflow (retros, roadmap planning or customer journey mapping) and one template.
• Name an owner who manages templates, folders and permissions.
• Agree on naming and archiving rules so boards do not pile up.
• Connect the tool to your chat and project systems so outputs become tickets.
• Review usage and limits at day 14 before deciding to upgrade.

Which Whiteboard Should You Choose?

Choose by ecosystem first and features second. Microsoft shops should start with Microsoft Whiteboard, Figma teams with FigJam, ClickUp teams with ClickUp Whiteboards, and mixed teams with Miro or Lucidspark. Security-led buyers should shortlist Conceptboard and ask for evidence.

If you also need diagrams or process maps, browse SaaSPodium's Miro listing and compare it against suite options in the category before committing to annual plans.

Frequently Asked Questions

Is there a truly free whiteboard tool for business teams?
Microsoft Whiteboard is listed as free on SaaSPodium, and Miro, FigJam, Lucidspark, ClickUp Whiteboards and Stormboard list freemium plans as of October 2026. Free tiers cap boards, features or seats, so check limits against your workflow.

When should a team move from a free whiteboard plan to paid?
Upgrade when you hit board or member limits, need SSO and admin controls, or require private boards and longer version history. A twelve-month cost calculation shows whether the paid tier is worth it.

Which whiteboard is best for a small remote team?
Pick the tool that matches your existing stack: Microsoft Whiteboard for Microsoft 365, FigJam for Figma, ClickUp Whiteboards for ClickUp and Miro for a vendor-neutral canvas with many integrations.