Best Asset Tracking Software: 7 Tools for Equipment, Maintenance and Inventory Control

Losing track of assets is expensive: missed maintenance causes downtime, untracked equipment gets replaced unnecessarily, and audits turn into spreadsheet hunts. A single system of record, with scanning and history, fixes most of this.

Asset inventories also support security and compliance. NIST publishes practical guidance on this in NIST SP 1800-5 on IT asset management, and control CM-8 in NIST SP 800-53 requires an accurate system component inventory.

We compared seven tools from SaaSPodium's Asset Tracking Software category. Maintenance-focused vendors such as UpKeep sit alongside barcode and equipment check-out tools. For IT-specific needs, also read our systems management guide.

What Does Asset Tracking Software Do?

Asset tracking software maintains a central register of physical and IT assets, with identifiers, location, owner, status and history. It uses barcodes, QR codes or RFID for fast scanning, and records maintenance, audits and transfers over each asset's life.

The core value is a reliable answer to three questions: what do we own, where is it, and what state is it in. Mature systems add depreciation, warranty dates, work orders and reports for finance, operations and IT.

How We Chose These Tools

We picked seven tools from SaaSPodium's directory that cover the main buying paths: maintenance management, barcode tracking, equipment check-out and inventory. We compared pricing type, deployment and company size using SaaSPodium listing data.

Review scores are not yet available for these listings, so we did not rank by rating. Starting prices below are the figures SaaSPodium lists as of October 2026 and may exclude required plans, so confirm on each vendor site.

UpKeep

UpKeep is a mobile-first CMMS that combines asset records, work orders and preventive maintenance. It is popular with maintenance teams that work from phones and tablets instead of desks.

• Architecture: cloud web app with iOS and Android apps
• Best for: small to enterprise maintenance teams
• Pricing model: paid; SaaSPodium lists a starting price of $45

ManagerPlus

ManagerPlus offers enterprise asset management with maintenance scheduling, work orders and reporting. It targets organizations with larger asset bases, multiple sites and compliance reporting needs that outgrow spreadsheets.

• Architecture: cloud web app with iOS and Android apps
• Best for: medium and enterprise operations
• Pricing model: paid; request a quote

Wasp AssetCloud

Wasp AssetCloud focuses on tracking assets with barcodes, which suits teams that must count and audit equipment regularly. SaaSPodium lists both cloud and on-premise deployment.

• Architecture: cloud or on-premise, per SaaSPodium data
• Best for: organizations that need scan-based audits
• Pricing model: paid; request a quote

Fiix

Fiix is a CMMS with AI-powered features for work orders, preventive maintenance and asset history. It fits mid-sized and larger plants that want to standardize maintenance.

• Architecture: cloud web app with iOS and Android apps
• Best for: medium and enterprise maintenance teams
• Pricing model: paid; SaaSPodium lists a starting price of $45

Cheqroom

Cheqroom is equipment management software for booking, checking out and returning shared gear, such as audio-visual and IT equipment. It suits schools, studios and corporate IT desks.

• Architecture: cloud web app with iOS and Android apps
• Best for: teams lending out shared equipment
• Pricing model: paid; request a quote

eMaint CMMS

eMaint is a CMMS built for reliability and maintenance leaders who need preventive schedules, analytics and work order control. It targets medium and enterprise operations.

• Architecture: cloud web app with iOS and Android apps
• Best for: reliability and maintenance managers
• Pricing model: paid; SaaSPodium lists a starting price of $69

Fishbowl Inventory

Fishbowl Inventory is inventory management software known for its QuickBooks integration. It fits small and medium businesses whose main need is stock and parts control rather than maintenance workflows.

• Architecture: on-premise or cloud, per SaaSPodium data
• Best for: small and medium businesses using QuickBooks
• Pricing model: paid; request a quote

Features to Look For

Focus on identification methods, mobile scanning, maintenance workflows, reporting and integrations. These determine how easily staff will keep the register accurate, which is what ultimately decides whether the project succeeds.

• Tagging and scanning: barcode, QR or RFID support and a mobile app for field audits.
• Maintenance: preventive schedules, work orders, parts and downtime history.
• Check-in and out: bookings, reservations and overdue alerts for shared equipment.
• Finance: purchase date, cost, depreciation and warranty tracking.
• Integrations: accounting, ERP, ITSM and single sign-on.

Asset Tracking Methods Compared

Barcodes, QR codes and RFID are the three common identification methods. Barcodes and QR codes are cheap and need line-of-sight scanning, while RFID reads tags without direct view but costs more per tag and reader.

• Barcode labels: lowest cost, ideal for equipment, furniture and IT hardware that is scanned individually.
• QR codes: readable by any smartphone camera, which lowers hardware cost and speeds adoption.
• RFID tags: best for high-volume, fast audits and hard-to-reach items, with higher setup cost.
• GPS or Bluetooth trackers: useful for mobile or high-value equipment that leaves the site.

Most buyers start with barcodes or QR codes and add RFID only where audit speed justifies the expense. Check that your chosen software supports the label type and scanner hardware you plan to use before you buy tags in bulk.

Calculating the Return on Asset Tracking

Return on asset tracking comes from avoided losses, fewer emergency repairs, shorter audits and less duplicate buying. Estimate it before purchase so you can compare tools and justify the budget with realistic numbers.

Annual benefit is the sum of avoided replacement costs, recovered labor hours and prevented downtime. Annual cost includes subscriptions, tags and scanners, implementation and training. Use your own loss and downtime data rather than vendor averages.

How to Roll Out Asset Tracking

Start with a physical audit, tag every asset, import clean data, then train a small pilot group before expanding. A phased rollout catches data problems early and builds the habit of scanning at every handoff.

• Define the scope: decide which asset classes and value threshold you will track.
• Standardize fields: name, category, location, owner and status.
• Tag and audit: label assets and reconcile against purchase records.
• Assign owners: every location and asset class needs a responsible person.
• Schedule cycle counts: audit high-value or high-loss areas more often.

Frequently Asked Questions

How much does asset tracking software cost?
Costs vary by tool and scale. SaaSPodium lists starting prices of $45 for UpKeep and Fiix and $69 for eMaint, while others use quotes. Add hardware such as scanners and tags, and confirm current pricing with each vendor.

What is the difference between a CMMS and asset tracking software?
A CMMS focuses on maintenance work orders, schedules and parts, while asset tracking focuses on locating and accounting for assets. Many products combine both, so choose based on whether maintenance or inventory control is the bigger pain.

How long does implementation take?
A small team with a few hundred assets can start within days, while enterprises with multiple sites often need weeks for audits, tagging and training. The physical audit and data cleanup usually take longer than software setup.